Privacy Policy

Privacy Policy

Last Updated: 28/08/2025

1. Who We Are

BS Guernsey & Guernsey Dressage Group (“we”, “us”, “our”) is a Guernsey-based equestrian club dedicated to promoting horse riding, training, and community events.
We are committed to protecting the privacy and security of your personal information.

Contact details:
BS Guernsey and Guernsey Dressage Group

BSJA Showground Aeroplane Vinery Le Chemin le Roi Forest GUERNSEY GY8 0AX
Email: bsgsyinfo@gmail.com
Phone: NA

2. What This Policy Covers

This Privacy Policy explains:

What personal data we collect
How we use it
How we keep it safe
Your rights under Guernsey law

We comply with the Data Protection (Bailiwick of Guernsey) Law, 2017 and any applicable UK or EU data protection principles.

3. What Personal Data We Collect

We may collect the following information when you join the club, take part in events, or contact us:

Identity & contact information – name, address, phone number, email address, date of birth
Membership details – membership number, start/end dates, payment history
Emergency contact details – for safety during equestrian activities
Health & medical information – only where necessary to ensure your safety in riding activities
Event participation – competition entries, results, photographs, and video recordings
Website usage data – IP address, browser type, and pages visited (via cookies – see Section 8)

4. How We Use Your Information

We use your personal data for the following purposes:

Club administration – managing memberships, payments, and communications
Event organisation – registering participants, publishing results, and managing safety
Safety & welfare – using emergency contact or relevant health details in case of an incident
Marketing – sending you newsletters, event updates, and club news (only if you’ve consented)
Legal compliance – keeping records required by law or for insurance purposes

5. Lawful Basis for Processing

We will only process your personal data when we have a lawful basis, which may include:

Contract – to fulfil our obligations to you as a member
Legal obligation – to comply with applicable laws
Consent – for optional communications or the use of your image for publicity
Legitimate interests – to operate and improve the club while protecting your rights

6. Sharing Your Information

We will not sell or rent your personal data.
We may share limited information with:

Regulatory bodies, insurers, or legal advisors where required
Event organisers, governing equestrian bodies, or competition judges (e.g., for entry lists or results)
Service providers who help us run the club (e.g., website hosting, email newsletters) – all of whom are bound by data protection requirements

7. Data Retention

We keep personal data only for as long as necessary for the purposes we collected it, including legal, accounting, or insurance requirements.
Membership and event records are normally kept for up to 7 years after your membership ends.

8. Cookies & Website Tracking

Our website may use cookies to improve your experience and gather anonymous usage statistics.
You can control cookies through your browser settings. For more information, see our Cookie Policy.

9. Your Rights

Under Guernsey’s Data Protection Law, you have the right to:

Access the personal data we hold about you
Correct any inaccurate or incomplete data
Request deletion of your data (where legally possible)
Restrict or object to certain processing
Withdraw consent at any time (where processing is based on consent)
Data portability (in certain circumstances)

To exercise your rights, contact us at [email address].

10. How We Protect Your Data

We take appropriate technical and organisational measures to safeguard your data, including secure storage, restricted access, and staff training.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with the updated date.

Questions or concerns?
If you have any questions about this Privacy Policy or how we handle your data, please contact bsgsyinfo@gmail.com

If you remain concerned, you have the right to lodge a complaint with the Office of the Data Protection Authority (ODPA) in Guernsey:
https://www.odpa.gg

Use of Email Tracking Pixels

All emails sent by the system contain a tracking pixel. This is used to track whether each email has been opened by the recipient, and when. This information can be viewed by those users of the system with permission to view email delivery reports. We do not display any information regarding the location of the recipient. Note that the tracking pixel is only activated if the recipient chooses to download images into their email client.

Data Processor

We, BS Guernsey, make use of the myClubhouse software supplied by Simmetrics Ltd to process personal data we include on our myClubhouse website in accordance with our privacy policy set out above. Simmetrics Ltd processes your personal data on our behalf and they can only do so in accordance with our written instructions. You can find the details of our data processor’s privacy policy here: http://www.myclubhouse.co.uk/Home/PrivacyPolicy.

Use this form to send an email to another member. You may only send to one member at a time. Your registered email address will be passed on to this member but you may also include alternative contact details.

Note: Emails sent via the website are not entirely private. A copy of every email is held on the database and this can be accessed by the club officers using the Sent Emails page.

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Alternative contact email

Another email address which the recipient can use to contact you.

Alternative contact details

Other contact details which the recipient can use to contact you e.g. phone number.

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Message

Copy this message to my email address

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Requested Membership Subscriptions

One or more of the requested Membership applications require approval. You will be emailed if your request has been approved and, at that point, you will be able to view and accept or reject the membership offer and proceed with payment. will be emailed once the request has been approved and, at that point, they will be able to view and accept or reject the membership offer and proceed with payment.

Subscriptions have been automatically approved and have been added to your basket. Please now proceed there to make payment.

Pay for Subscriptions

Reference	Name	Category	Costs
			Joining Fee Cost /	View Manage

Group Subscriptions

- :

You have requested one or more group membership subscriptions. You should now use the register buttons below to add additional members into the available slots.

No.	Membership
	One of:

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